Little-Known Ways Automation Could Make a Big Difference for Your Organization

By Jean McGann, CPA

This article is an introduction to our three-part series on the benefits of automation for governments. The first article will focus on how automation can impact in house employees, the second will describe a few ways automation can assist fieldworkers, and the third will focus on your most important stakeholders—your residents.

Most of us have a bucket list. In fact, I’d say most of us probably have multiple bucket lists—one for life, and one for work. Adding to the life one is fun; it gives us a chance to daydream about future adventures. But adding to our work bucket list can elicit different emotions. Even if the projects or goals we place on it fall into the “fun” category, it can be overwhelming to think of all we want to do and, if we’re being honest with ourselves, feel like we should accomplish.

I see this happen regularly within government organizations. There is so much to do, and rarely enough time, money, or resources to get it done. Many of our clients come to us with staggering bucket lists. They want to know how to go from putting out fires to making progress on the projects they’re passionate about.

Does this sound familiar? If so, take heart—automation can help.

What is automation? 
When I say “automation,” I’m referring to the act of automating certain processes, such as accounts payable and receivable, payroll, and other administrative functions. Every time you pull out a piece of paper is an opportunity to automate.

While automation typically involves software, it is NOT about reducing your organization’s head count. It’s about finding ways to eliminate redundancies, paper, and even errors, while freeing up your people to focus on what they were hired to do.

Best of all, automation doesn’t have to be a sea change—or a significant expense. 
Even automating one or two tasks, such as posting meeting agendas online instead of in print, can make a measurable difference. You can take baby steps in automation and still experience its benefits. Plus, it can be done in a way that fits with your budget. In many instances, the costs associated with automation are negligible.

What are the benefits of automation? 
Automation can benefit your organization in several ways. Most important, it can make life significantly easier for the people who keep your organization running, as well as for residents and other stakeholders. To help you understand what automation could do for your organization, we’re taking a deep dive into its benefits with a three-part article series. Look for the first article in the series, which will discuss how automation helps your organization’s in-office staff, to be published on our website in the coming weeks.  We will follow this up with an article on how automation can help with your employees in the field, and finally, how it benefits your constituents.

In the meantime, if you have questions about automation or how it could help you check things off your work bucket list, contact us today.

Jean McGann, CPA

President of AEM Financial Solutions, Partner

As a Partner and President of AEM Financial Solutions, LLC, Jean develops creative, customized solutions to help her clients uncover potential cost-savings and operate more efficiently.

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